Catalogue building & numbering

From inventory to catalogue

A sale in Selloff holds one or more catalogues, each with its own name, first lot number, URL slug, currency and catalogue manager. Lots come from the inventory: select them in a search, type or scan their references, or enter a range. When a catalogue is already numbered, a lot can be placed first or after a chosen lot, with its number and session. A lot can only be active in one catalogue at a time, and unsold lots move to the next sale without losing their history.

Putting lots in order

The ordering screen lists the catalogue's lots with the columns you choose. Sort them by main category, sort text, estimate, reference catalogue number or any other column, force the order of categories for this catalogue, then adjust by drag and drop or by moving a selection after a given lot. Apply order fixes the sequence. The same screen lets specialists open and edit each lot's description without leaving the catalogue.

Numbering

Renumbering gives consecutive lot numbers from the first lot number, following the order you applied. Numbers can be cleared and reassigned until the catalogue is active. For lots laid out on tables or in trays, numbering by scan proposes the next free number and assigns it to each lot as its barcode is read. Catalogues can also work without lot numbers, using the lot reference instead.

Checks before going live

The error check flags what would embarrass you in print: missing or inconsistent estimates, empty or duplicated texts, unnumbered or duplicated lot numbers, lots without a session, currency mismatches. A catalogue becomes active only when its lots are numbered, and assigned to sessions for live auctions. From then on, withdrawn lots stay visible as archived, and sold lots cannot be moved. Totals of starting prices and estimates per currency show the size of the sale at a glance, and highlights with an icon can mark featured lots for your exports.